OVERVIEW Brooklyn Friends School (BFS), a thriving Preschool-12 grade school located in vibrant Downtown Brooklyn, seeks an Junior Accountant within a dynamic community of colleagues (BFS uses the all-inclusive term, colleagues, to refer to all rather than one that delineates faculty/staff). Founded in 1867, Brooklyn Friends School’s pillars of social justice, service learning/civic engagement, and Quakerism, serve as guideposts for our action-oriented collective work. Our school’s history has been illustrious and reflective of the expansive nature of human experiences. Guided by our mission, BFS provides a dynamic, diverse, and robust social/emotional environment and academic program that cultivates compassionate, intellectually curious, and confident changemakers. As a school, we affirm that human diversity includes, but is not limited to: race, ethnicity, culture, national origin, religion, gender, gender identity and expression, sexual orientation, age, socioeconomic class, family structure and physical ability, as well as diversity of thought, talents, and learning style. Brooklyn Friends School does not discriminate based on these characteristics or any characteristic prohibited by law and provides reasonable accommodations to otherwise qualified colleagues and applicants. If you need an accommodation related to any part of the hiring process, please send an email to firstname.lastname@example.org. This short video gives you a glimpse into our contemporary experience.
The School seeks an Junior Accountant who, as a vital member of the Finance team, will enthusiastically carry out a range of accounting tasks associated with the disbursements and reporting of expenditures. In this confidential position, the Junior Accountant reports to the Business Manager and supports the Chief Financial and Operations Officer (CFOO) in carrying out the mission and goals of the business aspects of the school.
The Junior Accountant is responsible for the day-to-day administration, coordination and execution of the disbursements cycle, and the recording, reporting and analysis of those expenditures. This includes administering accounts payable and credit card reconciliation. The successful candidate will have relevant experience and knowledge of AP best practice, internal controls, and accounting systems, as well as demonstrated competency with Google Drive and the Google Suite of applications. In addition to the requisite knowledge and experience, the ideal candidate will be able to constructively and cordially interact with vendors and all members of the School’s community. Enthusiasm for Brooklyn Friends School’s Mission is essential.
Accounts Payable and Disbursements:
Receive and verify invoices and other payment requests to begin the payment process.
Control expenses by identifying and resolving billing errors, monitoring for discount opportunities, obtaining refunds, applying credits and ensuring tax exemption.
Obtain proper payment approvals and general ledger account codes.
Enter invoices and payment requests into accounts payable financial system ledger.
Present complete and orderly payable documentation for review and approval by the Business Manager on a timely schedule.
Prepare and process payables for uploading to third-party electronic payment processor.
Monitor and track payables to ensure that invoices are received and paid on a timely basis.
Maintain and oversee the systems that support Accounts Payable transactions, including systems interface with third-party payment processor.
Receive, research and resolve a variety of internal and external inquiries; respond with timely and courteous communication.
Process and file annual 1099 and 1096 forms.
Retrieve and reconcile department credit card statements; generate related journal entry.
Monitor and track authorization and receipts for charges;
Liaise with School departments to facilitate credit card reconciliation.
Ensure that AP procedures and systems reflect accepted and best practices.
Leverage digital capabilities and shared network files to continually improve the disbursements process.
Administer School-wide vendor accounts, complete vendor credit applications and assist with procurement as needed.
Serve as backup to other accounting functions when necessary.
Prepare journal entries as needed.
Perform month-end process.
Assist with bank reconciliations and wire transfers.
Support the annual audit by preparing subsidiary ledgers and provided requested documentation and support.
Other (including, but not limited to):
Support Finance Office on day-to-day accounting operations.
Perform copying, mailing, filing and banking as needed.
Serve as a backup to other Accounting functions when necessary.
Perform other duties as may be assigned by the Business Manager and CFOO.
Salary range: $64,160 - $71,000
This salary range represents the expected salary range for this position. Ultimately, in determining your pay, we'll consider your education level, experience, and other job-related factors.
To apply, please provide the following:
Cover letter addressed to Clarence Zachery, Chief Financial and Operations Officer. Along with punctuating your interest and experience, your cover letter should also address how you feel that your professional journey aligns with our school’s Quaker values and pillars of social justice and civic engagement.
List of three professional references (with emails, phone numbers, and relationship to you)