The Business Services Coordinator (BSC) for the School of Architecture, is responsible for accounting and purchasing annual activities totaling approximately $425,000 in a mix of State Operating/Fees, Discretionary, Centers/Program Areas, Grants and Contracts, and Sponsored Programs. The BSC works in coordination with under the supervision of the CoAA Director of Business Affairs, but reports indirectly to the Director of School of Architecture. The incumbent will collaborate closely with SoA program directors and CoAA staff that includes: Marketing & External Relations; Academic Advising & Assessment, and the Director of Major Gifts.
Responsible for the coordination of financial planning for the School of Architecture within University procedures, accounting systems, e-Commerce regulations, and IT processes.
Works with various administrators and directors in budget planning and management and provides monthly and as-needed reporting.
Serves as Primary agent for purchasing/procurement/contracting, deposits and payment processing, financial record-keeping, and a range of compliance and audit activities related to: 1) SoA program and service area activities; 2) sponsored programs (scholarships, awards, grants, contracts); and, 3) general office/administrative operations.
Responsibility as financial user of the Banner system, a user of the 49erMart purchasing system, a financial account manager (FAM) for Archibus, and a user of the Electronic Payment Authorization Form (EPAF) system to submit student and non-student employment assignments and faculty special payments.
Serves as the SoA's lead manager and accountant for all e-Commerce activity and may serve as the Purchase Card (P-Card) program manager and transaction reviewer for all SoA purchase cardholders.
Provides additional accounting services across the college, as needed and assigned.
Handle restricted information on a daily basis and preserve confidentiality.
Minimum Experience / Education:
Required Minimum Qualifications:
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Preferred Education Skills and Experience:
Master's degree preferred in business management or accounting.
Three to five years of experience in a related position/field is required with a preference for work experience in an educational setting.
Work experience in an arts or architecture-related environment is desirable.
Technical skills preferred: ability to use financial and information systems to create and update records, data management, analysis and display results and reports using technology.
Experience with Microsoft Office Suite programs (including Word, Excel, Access, and Power Point). Use of Excel pivot tables on a regular basis and other advanced level skills in excel is expected.
Ability to create and share materials for business decision-making and reporting purposes.
Personable and productively engage others to accomplish shared goals.
Demonstrate a high level of accountability, adaptability, attention-to-detail, customer service, initiative, integrity, teamwork and clear communication.
Ability to learn, use, generate reports from, and train others in existing and newly developed campus and college web-based systems and related processing is critical.
Ability to work with minimal-to-moderate direct supervision in a dynamic, fast-paced environment, under pressure, while maintaining a positive, highly responsive and professional attitude.
Expected to yield better questions, information flow, program modifications, etc. and support the more specific University Business Affairs systems, processes and requirements.
UNC Charlotte is North Carolina's urban research institution. Our campus is located in the piedmont of North Carolina, just two hours from the mountains and three hours from the Atlantic Ocean. A large public university with a small college feel, more than 27,200 students consider UNC Charlotte’s 1,000-acre campus their home away from home.