Job Board

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position. The letter must also include specific examples of how you effectively demonstrated at a minimum, the following behaviors and the impact they had within your organization:

*Positively participate in change.

*Working together with others to enhance team goals/objectives.

*Going above and beyond the customer's expectations.

As part of the Treasurer’s Office program specialist team, the selected candidate will work within a variety of Treasury programs including but not limited to, supplier check writing, debt management, cash management, merchant services, Mcard and human subject incentive program (HSIP). This position is listed as a critical position on the Treasurer’s Office Continuity of Operations Plan (COOP) and provides primary support for several essential services which are described below. This position must perform some of these critical tasks in person at Wolverine Tower.

The responsibilities listed below provide an overall view of the expectations for the position. This may not include other duties, as needed, to help sustain critical operations and support our organization’s values.

SUPPLIER CHECK WRITING

Execution of vendor pay cycles including payments made by check and ACH; daily and as needed. Prepare checks for mailing, including adding payment enclosures during daily check run. Work with Accounts Payable and the Shared Services Center when checks need to be voided and/or reissued. Troubleshoot with ITS when issues arise.

DEBT MANAGEMENT

Pay and track invoices for fees primarily associated with debt issuances, including trustee, rating agency, remarketing, issuance and legal fees. Prepare documents for verification of eligible capital project expenses for debt proceeds reimbursement. Record interest for Commercial Paper. Verify and reconcile bank statements. Other assistance as needed.

CAPITAL CALL AND RELATED PAYMENTS

Log incoming capital calls and confirm information is consistent and accurate throughout support with proper approvals. Process the capital calls in the BNY Mellon system. On a daily basis, confirm capital call wires have settled for the day, and image the processed capital calls to the university imaging system.

HUMAN SUBJECT INCENTIVE PROGRAM

Manage data entry tasks related to data received from research departments. Assist with imaging of electronic and paper documentation.

CARD SERVICES

Manage prepaid stored-value card inventory for HSIP. Prepare card orders for distribution in the Treasurer’s Office. Serve as point person for card order distribution.

DEPOSITORY

Receive shipments of depository supplies and quality check for correct materials and quantity. Prepare bank depository supply packages (tickets, stamps, bags) for new and existing departments to the depository process. Verify expenses related to services and supplies, confirm invoices, and process payments.

MERCHANT SERVICES

Serve as back up support for the Merchant Services Coordinator; install credit card terminals at various locations on campus, including Dearborn, Flint, UHS and satellite clinics. Prepare credit card terminals prior to deployment. Manage inventory of terminals which includes the process of disposing of terminals according to university and PCI guidelines. Provide training to departments on use of credit card terminals.

BUSINESS ADMINISTRATION

Understanding that Treasury maintains an “all hands on deck” approach, this position would be expected to provide assistance for general coverage as needed. Assist with filing, copying, and distributing incoming mail, UPS shipments, and other general office support as needed. Schedule meetings and manage calendars as needed. As well as any other duties needed to help move the department forward

Develop and help create new ideas, processes, and approaches that shape the future tasks of this position.

Demonstrated ability to work as part of a team in a professional and collaborative manner, exercising excellent judgment working with customers.

Demonstrated positive attitude and responsiveness which results in being approachable by all staff members and customers.

Demonstrated flexibility and adaptability to change, as evidenced by responding positively to change and transitioning seamlessly from one project to the next.

Demonstrated excellent written and verbal communication skills, as evidenced by clear written procedures and/or oral presentations resulting in messages being understood by constituents.

Strong organizational skills with the ability to independently prioritize and manage multiple projects simultaneously and with accuracy.

Availability (consistent and reliable) to cover standard office hours.

Demonstrated proficiency in Microsoft Office as evidenced by examples beyond entry-level skills.

Bachelor’s degree or equivalent combination of education and experience.

Knowledge of University policies and procedures

The University of Michigan, with an operating budget of $11 billion, is a leader in higher education.  The Finance Division reports to the Executive Vice President and Chief Financial Officer and partners with the University community to provide the financial infrastructure essential to being one of the world's greatest public universities.  We are comprised of several units including Treasury, Financial Operations, Procurement Services, and Financial Analysis.  Comprised of several distinct divisions, we share a common set of values and goals.  For more information about the Finance Division, please go to www.finance.umich.edu.

We offer an extensive total compensation package including competitive pay, two-for-one retirement contribution, a variety of health insurance options, and a generous vacation plan. In addition, there are seven paid holidays and four paid season days.

The Treasurer’s Office seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, sustain the excellence of the University, and offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.