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Our college strives to make a positive difference in people’s lives through accessible and excellent educational programs and services.
Washtenaw Community College seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve our diverse community and to build on the success of our students, faculty & staff. Washtenaw Community College is committed to creating an inclusive, welcoming environment.
Washtenaw Community College is an Affirmative Action/Equal Opportunity Employer.
Internal Number: 0603118
Position Summary: Responsible for the college’s entire accounts payable functions in accordance with established Financial Services standards.
Essential Job Duties and Responsibilities: Independently perform the timely payment of the College’s internal and external vendor invoices and student refunds through application of proper accounting and college procedures which may include: • Match vendor invoices with purchase order (PO) and receivers • Obtain appropriate approval for all invoices prior to processing payment • Research and resolve discrepancies between invoice and PO • Calculate adjustments and discounts • Confirm the balance of each PO prior to entering invoice for payment • Work closely with both the Purchasing Department and the Organizational Managers to warrant proper encumbrances and budgets • Accurately and in a timely manner enter all invoices into the financial computer system • Execute check writing and electronic payment processes • Coordinate with Student Accounting to resolve any discrepancies while processing weekly student refunds • Manually enter invoices processed as ACH, Wire Transfer, and P-Card payments into the financial computer system • Review contracts pertaining to vendor payment terms • Effectively communicate with both internal and external vendors to resolve questions or disputes • Scan, index and file all payables records according to audit requirements. • Responsible for processing invoices accurately per IRS 1099 regulations and college procedures • Collaborate with Accounts Payable Team to analyze payables and encumbrances for proper accounting of payments and balances • Investigate and resolve stale dated, lost, and returned checks on assigned accounts • Cancel and or reissue both A/P and Student Refund checks according to college procedures and escheats guidelines Regular attendance on campus is required for this position. • Other duties as assigned.
Minimum Required Knowledge, Skills and Abilities: • High School Diploma or GED equivalent and 24 credit hours in related coursework and three (3) years related work experience OR the equivalent combination of education and work experience. Current work experience preferred. • Demonstrated proficiency in integrated computerized accounting systems and Microsoft Office Software. • Strong interpersonal skills to deal effectively within the College and Community. • Ability to appropriately handle confidential materials. • Ability to work without direct supervision. • Analytical ability for problem resolution. • Ability to work with detail and organize heavy workload. • Work experience in an educational environment desirable.
For over 50 years, WCC's open-door admissions policy, affordable tuition rates, and high-quality classes have attracted students from local communities and around the world. More than 18,000 register for credit classes each year, and thousands more enroll in non-credit LifeLong Learning classes. WCC's diverse student body includes more than 1,000 students from over 100 foreign countries.WCC's small classes allow for lots of individual attention. The average class size is 22 students. That's a fraction of the size of many basic classes at four-year colleges and universities.WCC also emphasizes convenience. It offers classes seven days a week, at night, and online. And transferring is easy because WCC has agreements with four-year schools throughout Michigan.