Details
Posted: 19-Dec-21
Location: Charlotte, North Carolina
Salary: Open
Position Number: 000090
Department: Metro Studies (Adm)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
Responsible for providing financial management and monthly reconciliation of funds assigned to this position. Funding types include general appropriation, restricted and unrestricted trust, discretionary, foundation funds, overhead receipts, and external sponsored awards. Identifies appropriate expenditures and actions based on university and agency guidelines.
Primary responsibilities will also include purchasing and receiving, records management and compliance. Works with purchasing/procurement/contracting, deposits and payment processing. Serves as a financial user in Banner system, user of the 49erMart purchasing system, a Purchase Card (P-Card) holder and reconciler, a financial account manager for Archibus, a user of the Electronic Payment Authorization Form (EPAF) and eGA form to submit student and non-student assignments and faculty special payments, and use SAM for a shadow system.
Capable of conducting research, assembling data, handing information requests and special assignments, monitoring progress and preparing reports. Performs clerical functions as arranging conference calls, scheduling and organizing on- and off-campus meetings, arranging events, Power-Point presentations; management of fixed assets; processing travel documentation and direct payment requests
Assists Principal Investigators (PI) with proposal and budget submissions via NinerResearch. Works with PIs to ensure initial budgets are established and submitted correctly and agency guidelines are correctly followed.
Provides assistance to the PI in budgeting and administering grants and contracts. This includes understanding and applying regulations for appropriate and allowable encumbrances and expenditures for these funds. Is knowledgeable of and operates within policy, procedures, and other guidelines to ensure understanding of all award terms and conditions. Ensures appropriate and accurate tracking of expenditures, cost sharing, effort reporting and asset management.
Serves as a liaison between UrbanCORE units and others and represents UrbanCORE with high degree of professionalism and interpersonal skills.
Position requires attention to detail and flexibility due to competing deadlines and priorities.
Maintain a working knowledge of all department and university policies, procedures, systems and technologies.
Perform other duties as assigned.
Minimum Experience / Education:
Required Minimum Qualifications:
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University Preferred Qualifications:
Four-year degree in a related business function; or an equivalent combination of training and experience.
Preferred Education Skills and Experience:
- Financial management experience to include reconciliation of funds, purchasing, and compliance.
- Intermediate working knowledge of Microsoft Suite and Google Suite.
- A strong working knowledge of University Systems (i.e. BANNER, e-procurement system, Archibus, Grants and Contract Research software , etc.) is also preferred.
- The successful candidate will provide primary administrative support to the department and must demonstrate the ability to maintain confidentiality and exercise independent judgment.
- Applicants for position must be adaptable and flexible in a fast-paced environment with competing deadlines and able to manage a high level of volume that is detail oriented.
- Strong written and verbal communications skills.
