The WVU Extension Service (WVUES) at West Virginia University is seeking applications for an Accountant Senior. This position is responsible for performing advanced accounting functions to support West Virginia University Extension Service (WVUES). The incumbent will apply principles of accounting in reconciling, analyzing, and interpreting financial records and information. This position is responsible for compiling and analyzing financial data in preparation of fiscal reports and advises administrators, faculty, and staff on courses of action. This position interfaces with other University service units in order to facilitate the development and completion of these projects.
In order to be successful in this position, the ideal candidate will:
Utilize Generally Accepted Accounting Principles, examine, analyze, and interpret accounting records and draft fiscal, statistical, narrative and/or other reports as requested. Devise and implement management information systems for maintaining and reporting fiscal operations.
Serve as a primary point of contact for WVUES for Procurement, Contracting & Payment Services issues with purchasing, invoices, and P-card maintenance and reconciliations.
Manage the oversight of all WVUES e-commerce activities to ensure compliance with state and University requirements related to the deposit and reconciliation of electronic payment processing for revenue producing activities.
Review and analyze non-centrally controlled funding for revenues, expenses and cash balances to ensure the financial performance for the various activities meets budget expectations. Process deposits for cash, credit cards and checks for non-centrally controlled Extension Service funds.
Direct receipts, deposits and disbursements of all funds, overseeing all functions to ensure proper spending and usage of funds.
Serve as part of a team that manages approximately 900 Extension volunteer organizations and provides financial and professional support within the operating parameters of WVU 4-H, Community Educational Outreach Service (CEOS), and Master Gardeners. Oversees WVUES volunteer organizations to ensure compliance with financial and tax requirements.
Serve as part of a team to collaborate with County Program Coordinators (CPC) to ensure all required financial information for volunteer organizations is collected and reviewed for compliance with WVU Extension best practices and federal requirements. Reports any findings and compliance issues to WVUES administration.
Serve as part of a team as tax advisor for all Extension Service statewide volunteer 501(c)(3) organizations using the 4-H, CEOS or Master Gardeners name and emblem that appear as a sub-organization to WVU for the Internal Revenue Service. Manages and oversees the collection, maintenance and updating of tax status for the Extension Service volunteer organizations for the annual reporting of the Group Exemption to the Internal Revenue Service.
Provide fiscal support of WVU Foundation accounts for all WVU Extension units.
Assist with the planning and development of annual budgets for state, Research Corporation and WVU Foundation accounts.
Manage and analyze project budget and variances, initiating revisions and other corrective actions when necessary.
Implement and monitor internal procedures for fiscal and administrative policies impacting WVUES, while remaining in compliance with institutional, State, and Federal guidelines.
Interact with internal and external auditors. Resolve areas of financial discrepancy and compliance by identifying and developing solutions and/or recommendations.
Maintain and enforce procedures and policies regarding fiscal and operational matters as they pertain to the functions of the WVUES Business Operations unit. Act in an advisory capacity to faculty and staff on policies and procedures concerning grants & contracts, purchasing, finance, and (but not limited to) state and WVU Foundation purchasing guidelines, via telephone, in writing, and/or face-to-face.
Advise and educate WVUES program unit directors on the financial position of their unit in relation to expenditures, availability of funds, costs, etc.
Establish and maintain relationships with the CPC's, volunteer organizations and departmental contacts within WVU Extension to develop a culture centered on delivering excellent customer service.
Provide support to staff members in the WVUES Business Operations unit, as needed.
Carry out special projects to achieve missions and unit objectives as time and workload dictates. This could include coordinating and leading assigned teams, recommending new or improved operations, and developing procedures and/or policy drafts.
Travel to other WVUES offices for financial meetings and/or to provide direction and support to faculty and staff.
Pay Grade: 18
Bachelor's Degree in business, accounting or related field.
Three (3) years of experience in demonstrated ability to perform the job duties and responsibilities indicated above typically acquired by 3 - 5 years of progressively responsible experience in financial operations of a complex organization. Prior experience with advanced financial systems software is desirable.
Certified Public Accountant (CPA) desired.
Knowledge of generally accepted accounting principles and theories and their application to accounting problems. Ability to interpret, apply and explain these procedures.
Preferred knowledge of WVU, WVU Research Corporation and WVU Foundation policies and procedures pertaining to purchasing and budgetary matters.
Demonstrated ability to draft accounting and processing procedures based on operational need and institutional policies.
Demonstrated ability to organize data, perform calculations, draw conclusions and prepare, analyze and summarize financial reports.
Demonstrated ability to research and apply critical thinking skills to resolve complex issues related to financial projections and budgeting.
Effective organization, time management, and problem-solving skills.
Proven analytical ability to interpret, apply, and implement federal, state, University, and professional guidelines to unique University situations.
Proven ability to efficiently operate a computer with thorough knowledge of word processing, Excel, and database applications software packages and the ability to apply these applications to create other sophisticated applications.
Demonstrated knowledge of the laws and regulations governing accounting procedures with the ability to interpret, apply and explain these regulations.
Effective leadership and administrative skills.
Demonstrated ability to provide exceptional level of customer service to a broad variety of contacts, interact professionally and diplomatically with external associates and the University community, and build strong positive working relationships across the organization.
Demonstrated ability to communicate clearly and concisely, both verbally and in written form. Must be able to communicate effectively with a broad variety of contacts concerning financial issues.
Demonstrated knowledge of complex automated accounting systems and ability to manipulate system to provide information for analytical use.
Demonstrated ability to work as a member of a team.
Ability to maintain confidentiality.
Demonstrated ability to manage multiple projects, meet deadlines, and operate effectively in a fast-paced, high volume environment.
Resume or Curriculum Vitae.
Valid driver's license issued within the United States required for statewide independent travel.
Hand-eye coordination to operate desktop computer and other office equipment daily.
Use of computer monitor, keyboard with extended periods of sitting daily.
Lifting items weighing no more than 25 lbs. with limited standing, lifting and bending occasionally.
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.
From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley -- the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.
Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Apr 20, 2021
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 226583
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.