Primary Job Responsibilities: 

• Payroll

  • Coordinate the day-to-day functions of the payroll, ensuring timely and accurate payroll policies and procedures are followed according to business office operations.

  • Serve as a source of information to faculty, staff and external contacts on established payroll policies and procedures.

  • Process, audit, and reconcile semi-monthly payroll for all W-2 employees and make all associated entries and adjustments.

  • Work with the school's payroll system provider in order to process the yearly 1094 & 1095c ACA filing. 

  • Develop schedules and calendars for processing payrolls.

  • Keep informed on any changes to federal, state and/or local laws that impact the payroll operation and participate in planning and implementation of programs to effect these changes.

  • Perform routine and non-routine data retrieval, research, analysis, and reporting from payroll records as requested.

  • Reconcile insurance invoices against employee's payroll deductions in the system.

  • Process all court-ordered or tax levied wage garnishments and ensure timely payment thereof.

  • Work with Human Resources Manager to complete any relevant audits i.e. Workers Compensation Audit.

• Accounts Payable 

  • Complete manual and electronic payments by receiving, processing, verifying, and reconciling invoices.

  • Obtain approval of all invoices from appropriate personnel prior to release of payment.

  • Reconcile processed work by verifying entries and comparing system reports to balances.

  • Manage vendor database.

  • Prepare and review monthly open invoice reports.

  • Maintain electronic and paper invoice filing systems.

  • Prepare and process IRS Form 1099s for all independent contractors.

  • Assist with month end and year end closing.

• Assist the Business Manager in carrying out the goals and objectives of the Business Office.

• Perform other duties as required to assure the smooth operation of the payroll and accounts payable process.

Key Skills and Qualities:

• Minimum 3-5 years experience related to accounting and payroll procedures

• Associates degree required

• Knowledge of laws and regulations pertaining to payroll function

• Experience with UltiPro (UKG) system a plus 

• Experience with Blackbaud Financial Edge a plus

• Knowledge of Microsoft Office required, Google Suite a plus

• Strong interpersonal communications skills

• Ability to work in a team environment

• Ability to maintain payroll information with absolute confidentiality

• Committed to Equity and Inclusion, with strong cultural competency skills

• Innovative problem-solver who takes initiative, approaches work with a sense of possibility, and sees challenges as opportunities

• A teaching mindset and outlook - positive, compassionate, patient, and resilient

• Compelling communicator who anticipates and responds to needs conscientiously

• Proactive and detail-oriented with strong follow-through

Additional information