The Finance and Billing Associate supports the general operations of the Business Office, working collaboratively with the Associate Business Manager and reporting to the Director of Finance. The primary responsibilities include day-to-day bookkeeping, maintenance of the general ledger, supporting the school’s purchasing process, and overseeing the school’s tuition billing and collection. The Finance and Billing Associate reconciles accounts to ensure their accuracy. The successful candidate will be a dynamic, detail-oriented, technologically savvy individual with excellent communication skills, a collaborative work style, and the ability to work in a fast-paced environment with a commitment to education.
Student Billing / Accounts Payable and Receivable
Manage aspects of day-to-day bookkeeping including, but not limited to, recording payroll and all organizational revenue and expenditure entries to the general ledger on a timely basis
Oversee accounts payable function from vendor setup to cash disbursement, including account coding and supervisory approval of all payment requests
Maintain and administer all aspects of student billing accounts with the school’s third-party tuition payment company to ensure all accounts are reflected accurately
Reconcile tuition receivable from tuition system to general ledger monthly
Provide support to families during (re-)enrollment process and assist in answering questions on their accounts
Assist in the financial aid process; monitor receipt of financial aid applications and documentation. Upload financial aid awards into the contract system
Follow up with families that are in arrears, monitor account aging, and serve as first-line for collection of unpaid bills, with escalation to CFO as needed
Support billing/payment logistics associated with ancillary programs and revenue-generating events, as needed
Cash Receipts and Cash Monitoring
Process all incoming cash receipts and deposits, including annual fund and endowment receipts
Prepare remote bank deposits and monitor and reconcile electronic payments
Monitor and provide weekly reports on the school’s bank accounts and cash balances
Follow up on returned checks
Accounts Payable and Purchasing
Manage the corporate credit card program
Approve division and department purchases, as needed (Amazon, etc.)
Assist with the purchase and approval of books and supplies from the Ohio Department of Education
Additional Business Office Responsibilities
Assemble information for external auditors for the annual audit
Monitor student and faculty trips and conferences, including credit cards for chaperones, petty cash and travel expense documentation and travel insurance for participants, as needed.
Managing the Federal Milk Program
Other duties as assigned
Skills and Competencies
Superior computer skills and outstanding attention to detail
Ability to maintain confidentiality in all matters pertaining to finances and personnel
Expert in Blackbaud Systems (Smart Tuition, NXT, DiamondMind, etc) and Excel
Ability to prioritize and self-direct
Ability to communicate articulately and effectively in writing and in person with the entire MVCDS community, including parents and students
Must be customer service driven, logical, and able to problem-solve
Positive outlook and sense of humor
Maumee Valley Country Day School
Maumee Valley is a community of lifelong learners. Our vision is to provide a Personal, Experiential, and Global education to each child. As the only secular, PS-12 independent school in northwest Ohio, Maumee Valley supports students within a rigorous academic program on their journey to finding the right fit for college and career. Maumee Valley Country Day School’s mission is to enable students to become enlightened, compassionate and contributing citizens of our global community while preparing graduates for their best opportunities in higher education. Maumee Valley’s long-standing commitment to experiential education remains a hallmark of a student’s experience, where each student is guided through a personal educational journey carefully constructed in partnership with faculty advisors. Students come from all walks of life and all over the world. MVCDS is a place where diverse learners, voices, stories, and experiences unite to empower and educate our community members.
A Maumee Valley employee puts students at the center of decision making. The successful candidate is a resourceful and innovative individual who engages in the life of the school and builds relationships across various school constituencies. We ask all of our employees to:
The Finance and Billing Associate candidate should have an associate's degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles. Preference will be given to candidates with a working knowledge of Blackbaud Financial Edge software.
All Maumee Valley employees and volunteers must agree to a comprehensive background check.
HOW TO APPLY
Please email your documents in one PDF to firstname.lastname@example.org. Documents needed: MVCDS Application, cover letter, resume, and three written professional letters of reference, and a copy of college transcripts. Please use the title of the position in the subject line of your email.
About Maumee Valley Country Day School
Employment at Maumee Valley is more than a job. It is an opportunity to join a community of learners who seek challenge, commitment, and strong relationships. Because we are an independent college preparatory school, much is required of our administrators, faculty and staff.
Maumee Valley Country Day School's mission is to enable students to become enlightened, compassionate and contributing citizens of our global community, while preparing graduates for their best opportunities in higher education.
The Upper school is recognized for it’s extraordinary learning opportunities. The Upper School’s Winterim program enhances students' learning with intensive, focused month long experiences. Students select from offerings that include classes, local as well as international educational trips and independent study projects. The Fine and Performing Arts programs are a part of the core curriculum of the Upper School. The school also has an international student program that provides a unique learning opportunity for international students as well as provides the student body with unique exposure to diverse cultures and ideas.