1) The Post Award Research Administrator is responsible for identifying and remediating deviations from established account management expectations.
2) Responsible for all financial and non-financial post-award activities for all sponsored projects for the University and act as a liaison to sponsors for all departments and units assigned to the position.
3) Responsible to input and/or review data in University systems, inspecting for accuracy on account establishment for correct attributes such as: sponsor, indirect cost rates, billing pay modes, grant values, reporting requirements, etc.Â
4) Distribute awards through AURA, establishing accounts in the financial system and updating records as necessary.
5) Process for all Concurrence Requests (CRs) and continuations (CNs) in AURA; ensure cost share is properly established and reported.
6) Direct preparation of, monitor and approve sponsor required fiscal and management reports; prepare and/or review billing reports and request invoices as appropriate; complete/review and approve back-up documentation as necessary prior to submission of reports.
7) Review and approve cost transfers.
8) Assist billing area as needed to claim payments.
9) Prioritize work in order to complete assignments on a timely basis.
10) Partner with business units/departments to monitor post-award activities (grants management), such as submitting progress reports (RPPRs); requests for no-cost extensions; obtaining sponsor approvals for major changes to project workscope or major changes to anticipated expenditures, etc.
11) Implement actions to proactively avoid problems with accounts.
12) Manage all close-out activities for sponsored projects, coordinating efforts between the PI, department/unit, and Sponsor.
13) Manage and/or coordinate project transfers and closeouts when a faculty member leaves the University.
14) Communicate and collaborate with University departments/units to facilitate smooth transition throughout the full life cycle.
15) The individual is a member of a Team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to departments, units, and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff.
1) Proactive, solution-oriented, possess exceptional communication skills and have the analytical skills necessary to review a sponsored award agreement, determine the type of award, payment terms, reporting requirements, budget limitations, and establish accordingly per departmental guidelines.
2) Work with various sponsor electronic systems.
3) Rapid proficiency in the use of University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments, Business Objects and a high level of proficiency in Excel.
4) Strong computer skills including word processing, database management and spreadsheet skills.
5) Interpret sponsor guidelines and regulations to ensure accurate response.
6) Incumbents are expected to review Sponsor guidelines and process or manage awards in compliance with University and sponsor policies, and assist with other grant and contract activity; escalate issues accordingly within the office of University Research Administration.
7) Customer service is a high priority of the office; maintain civility and professionalism at all times.
8) Excellent verbal and written communication skills.
9) Develop and manage interpersonal relationships.
10) Good negotiation skills.
Working Conditions and Physical Requirements
1) Make decisions independently that will have downstream impacts on the management of sponsored projects.
2) Manage detail-oriented workload, to organize and prioritize workload during high-pressure, high-volume workload periods and to manage stress.
5) Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
1) Sit for 4 hours or more.
2) Use computers extensively for 4 hours or more.
3) Travel to various on-campus locations on a daily basis.
4) Use standard office equipment.
5) Occasional travel.
1) Bachelor's degree in a business or Liberal Arts field.
1) A minimum three years of experience working with sponsored research administration in an academic environment.
Technical Knowledge or Skills
1) Relevant experience interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting.
2) Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
3) Experience with the University of Chicago systems such as AURA, FAS, ACCTS/PETS, and Business Objects.
2) Cover Letter
3) Reference Contact Information (3)
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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About University of Chicago
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