Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 117A
Detailed Job Description
General Summary: Provide direct accounting and finance support to Payroll & Accounts Payable Services (PAPS) responsible for processing university bi-weekly and semi-monthly payrolls; supplier payments including employee reimbursements and student refunds; and, payroll tax reporting. Perform a wide range of complex accounting and financial reporting tasks supporting PAPS including timely and accurate reconciliations of high-volume employee and employer payroll and benefit balance sheet accounts; preparation of fiscal year-end benefit expense projections and other in-depth analyses to ensure accurate financial reporting. Deliver excellent quality service to students, faculty, staff and external customers.
Total benefit expenses, not including tuition waivers, were ~ $98 M in fiscal year 2019. Medical and prescription drug costs, which require complex accounting and financial analysis including rebate accruals and incurred but not reporting expenses, comprise ~33% of the total. Monthly reconciliation responsibilities include 30+ employer and employee balance sheet accounts.
Analyze employee and employer payroll and benefit balance sheet accounts monthly to determine if account balances are reasonable; examine supporting documents to ensure that transactions are correctly recorded and supported by appropriate documentation and in accordance with generally accepted accounting principles. Initiate corrective action including preparation of journal entries as required. Review and approve all electronic payment requests of $50K or more made by HR to benefit providers.
Perform a full range of miscellaneous payables' accounting responsibilities including: 1) for all legal entities, print and process payment runs for suppliers, students and employees, including electronic and checks. Print off-cycle payroll checks as needed; 2) process void check files for transmission to the bank; 2) record transactions paid via wire transfer monthly prior to the month-end close; 3) maintain all logs and archive applicable reports relevant to payment runs; 4) review reports prior to scheduled supplier payment runs for invoices on hold and work with AP Manager to resolve; and 5) process prepayments when required by the supplier and clear the balance sheet account when the goods/services have been received, ensuring that the payment is applied correctly to the purchase order. Take appropriate action to resolve issues as they are identified.
Prepare fiscal year-end projections for benefit expenses; recommend and execute corrections ensuring that the University's financial statements are correctly stated. Prepare annual benefit expense analysis to support the benefit rate proposal prepared by Controller's Office staff for submission to the Department of Health and Human Services.
In accordance with NYS Abandoned Property Law, prepare University reporting for dormant accounts to the NYS Office of the State Comptroller. Prepare and distribute letters for outstanding payables checks; follow up on returned mail; request replacement checks; and, maintain accurate records. Work closely with Accounting & Financial Reporting Sr. Staff Accountants to resolve outstanding issues to ensure that the University's balances sheet (both cash and liability accounts) are correctly stated.
Prepare quarterly diesel tax refund request to New York State.
Perform various tasks to support the bi-weekly and semi-monthly payroll as required and assist with annual Form W-2 and 1099 preparation.
Complete special projects as assigned by PAPS management.
Participate in a minimum of 40 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee's role current within the Controller's Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position. Annual payment security training required.
Required Minimum Qualifications
Requirements: BS in Accounting or Business Administration or Accounting required or an equivalent combination of education and experience. Four or five years related accounting experience with knowledge of generally accepted accounting principles Well-developed analytical skills required. Strong PC skills including MS Word, Excel and Access
PREFERRED: Knowledge of Oracle or PeopleSoft HRMS/Payroll and Financial applications prior experience with large, complex payroll and payables operations, payroll tax and abandoned property reporting
Required Application Documents Cover Letter, Curriculum Vitae or Resume
How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. The direct link to this posting can be found here: https://sjobs.brassring.com/
Additional Details The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources.RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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THE UNIVERSITY AND ROCHESTER COMMUNITY:RIT is a national leader in professional and career-oriented education. Talented, ambitious, and creative students of all cultures and backgrounds from all 50 states and more than 100 countries have chosen to attend RIT. Founded in 1829, Rochester Institute of Technology is a privately endowed, coeducational university with nine colleges emphasizing career education and experiential learning. With approximately 15,000 undergraduates and 2,900 graduate students, RIT is one of the largest private universities in the nation. RIT offers a rich array of degree programs in engineering, science, business, and the arts, and is home to the National Technical Institute for the Deaf. RIT has been honored by The Chronicle of Higher Education as one of the “Great Colleges to Work For” for four years. RIT is responsive to the needs of dual-career couples by our membership in the Upstate NY HERC.Rochester, situated between Lake Ontario and the Finger Lakes region, is the 79th largest city in the United States and the third largest metropolitan area in New York State. The Greater Rochester region, which is home to over one million people, is rich in cultural ...and ethnic diversity, with a population comprised of approximately 16% African and Latin Americans and another 7% of international origin. It is also home to the largest deaf community per capita in the U.S. Rochester ranks 3rd among the best metropolitan regions for “raising a family" by Forbes Magazine; 6th among 379 metropolitan areas as “Best Places to Live in America” by Places Rated Almanac; 1st in Expansion Management Magazine’s ranking of metropolitan areas having the best “quality of life in the nation”; and is among Essence Magazine’s “Top 10 Cities for Black Families.”