The George Mason University Purchasing and Accounts Payable Department is seeking a talented Director to manage the day-to-day operations of Mason's Accounts Payable (AP) team. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
Reporting to the Chief Procurement Officer, the Director shall oversee three direct and eight indirect reports, while ensuring that AP operations are conducted in accordance with commonwealth and university policy, as well as AP best practices. Duties include:
Oversees check runs, electronic payments, and check distribution, as well as all general reimbursement processing across the university;
Serves as accounting system (Ellucian Banner) subject matter expert for AP and oversees all system upgrades; directs testing efforts, reviews current processes and system capabilities to identify necessary enhancements;
Monitors, reviews and verifies AP transactions for accuracy, timeliness, and adequacy of supporting documentation; ensures compliance with internal policies, agency rules and regulations, and generally accepted accounting principles;
Ensures appropriate processes and systems are in place for 1099 reporting and unclaimed property reports, and reviews and audits 1099 filings for accuracy and completeness;
Manages personnel aspects of the AP team, including hiring, work load management, performance appraisals and feedback;
Determines AP work priorities, and identifies and implements changes to improve productivity and increase efficiency;
Advances all initiatives related to automation and paperwork reduction;
Recommends internal control upgrades to ensure appropriate checks and balances;
Manages year-end closing activity relating to AP;
Analyzes, resolves, and responds to complex or difficult problems presented by team members, university departments and suppliers;
Creates, monitors, and reports on appropriate departmental metrics to support the institution; takes action on metrics as needed;
Creates and updates complex written documentation on all policies and procedures;
Reviews honorarium and scholarship requests for appropriateness; and
Performs other duties as assigned or required.
Master’s degree required, or a combination of education and experience that equates to an advanced degree;
At least five years of experience supervising Accounts Payable personnel;
Prior experience overseeing some or all functions in a high-volume AP department; and
Excellent technical writing skills with the ability to quickly and competently create policies, procedures and project plans.
Expert-level experience managing AP transactions through Banner;
Experience automating paper-based transactions and processes;
Experience managing an AP department in a college/university setting;
Supervision of an AP department with a minimum of 5 employees;
Previous experience in a high-volume AP operation (1,500 plus invoices/ reimbursements/transactions per week); and
Strong understanding of internal control concepts and processes related to disbursements
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply by 7/18/2019 for position number FA33GZ at http://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, a list of three supervisory references with contact information and attach a writing sample of a policy or procedure that you primarily authored.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 45868
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.