Under the direction of the Director of Finance, the Grant Accounting Administrator will perform all processes related to Fiscal Management, including analysis of grant allowable expenses, budget monitoring, and grant billing and reporting. Perform accounting for grants and contracts including documentation, compliance, reporting and reconciling. Other duties may be assigned to facilitate segregation of duties and internal control.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Prepares bank deposits
Reconciles bank accounts to general ledger accounts
Prepare monthly journal entries
Prepares monthly cash reconciliations and other general ledger account reconciliations resolving any balance discrepancies
Prepares grant contract and other contract billings as required by funding source;
Perform budget and expense analysis for program grants on a monthly basis and make accounting entries accordingly
Assist Senior Accounting Manger & Director of Finance in month-end closing process
Identifies grant billing concerns and assists with problem solving, and assists in procedural issues related to grant billing
Reviews and analyzes the bi-weekly payroll and performs related accounting tasks, works with payroll specialist to prepare vouchers based on payroll figures
Oversee preparing of vouchers, billing and process reports necessary for funded programs
Assists in monitoring grants expenditure
Assists Senior Accounting Manager & Director of Finance in the development of agency grant project budgets and in the production of monthly financial reports
Advises Senior Accounting Manager & Director of Finance of financial balance, trends, etc
Assists in providing information for external auditors and third party payer auditors, and preparation of third party cost reports and assist with year-end information used in A-133 audit
Interfaces with other departments on various accounting and interdepartmental issues and determine fiscal processes are efficient and operating properly
Maintains current and accurate accounting records;
Prepares grant budgets and submits electronic payment requests
Complies with all agency policies and procedures concerning corporate compliance including privacy of protected health information;
Participates in professional development activities
Performs other related duties as assigned
Perform day to day accounting functions to properly allocate grant revenues and expenditures in accordance with funding guidelines and best practices
Communicate with fiscal contacts at funding source to research and resolve any items of concern and audit issues to ensure compliance with applicable regulations.
KEY INTERRELATIONSHIPS:
Director of Finance
Development Officer
Manager of Information Systems
Purchasing Manager
Staff Accountant (Payroll Matters)
Accounts Payable Specialist
Program Managers / Coordinators
Senior Accounting Manager
WORKING CONDITIONS:
OSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
QUALIFICATIONS:
Education:
Bachelors Degree in Accounting or related business field with strong core knowledge of accounting principles.
Licensure:
N/A
Experience:
Five years account experience, including knowledge of grant/cost accounting and payroll, preferably in a non-profit or health care environment;
Has knowledge of FQHC grant reporting requirements
