Framingham State University is a vibrant comprehensive liberal arts institution located just 20 miles west of Boston, which integrates an academically challenging liberal arts education with workforce preparation programs.
Our founding motto, "Live to the Truth", was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach "the truth" - "truth in theory and principle,...truth in spirit and motive,...truth in manner and form,...truth intellectual and truth moral." Principal Bagnall found this motto "speaks of sincerity of spirit,...of intensity of effort, of resolution to succeed, of joy in achievement." "Live to the Truth" continues to guide our institution in practice and endeavor. FSU seeks students and employees who share in this quest for truth and commit to living it fully.
Framingham State University is committed to Inclusive Excellence through collaborative and sustainable partnerships with faculty, staff, students and the greater community. At FSU, we encourage a supportive, diverse and collaborative environment in which we learn from each other through informed and open communication, institutional practices and community engagement. FSU provides a culturally relevant education that includes a beautiful campus with 35 bachelor's degrees with 80 concentrations and 70 minors, 24 master degree programs, a highly personalized teaching environment, and unparalleled commitment to excellence in diversity and inclusion.
Framingham State University is honored to be a four-time recipient of the prestigious INSIGHT into Diversity Higher Education Excellence in Diversity (HEED) award. The HEED award is the only national recognition honoring colleges and universities that exhibit outstanding efforts and success in the area of diversity and inclusion throughout their campuses.
Framingham State University was recently named as one of the top 10 universities in the U.S. for Black students based on the equity index scoring system developed by the University of Southern California Race and Equity Center. The University was also recently designated as a Howard Hughes Medical Institute (HHMI) Inclusive Excellence campus.
The Staff Associate assists the Director of Accounting & Financial Reporting (Director) and/or the Assistant VP of Finance & Business Services (AVP) with the operation, requirements and financial management of the University Business Office. The position hires, evaluates, manages, and trains a general accounting staff of 2 accountants and also may assist in the hiring of other employees in the Business and/or Student Accounts Offices.
This position provides oversight to the University's general accounting and revenue collection area. Critical components of this position are the oversight & management of ongoing processing/recording, reconciliation, and review/approval of various accounting related to university revenues, bank and general ledger reconciliations, student refunds, Foundation revenue recording and billing, Student Accounts (SA) billing / discount / financial aid / deposit accounts, Admissions & other cashiering sessions & the related review of SA:Finance transactions, maintenance of Banner & TouchNet systems, FSU petty cash funds. Liaison with the Student Accounts and Admissions Offices regarding interactions between the Student Accounts and Student modules and the Finance module etc.
This position reviews & approves the appropriate data entry and reconciliation of FSU 901 Reporting to MMARS; confirms University revenue, expenses, fund balances, transfers, and receivables with MMARS and other State Administrative systems along with overseeing the daily operation of these systems. The position prepares complex or highly complicated reconciliations and / or financial reports. It develops, recommends, and / or assists in the writing, revision, improvement, implementation, auditing, and training of University-wide and business Office internal controls and procedures. It also provides information supporting the fiscal year opening and closing, prepares data and responds to follow-up inquiries of University audits. It coordinates between the Business Office and the IT Department with respect to the design, implementation and improvement of administrative procedures along with daily operations. Liaison with the Student Accounts and Admissions Offices regarding interactions between the Student Accounts and Student modules and the Finance module etc.
Accountant I -- General Accountant(s)
This position reports to the Director of Accounting & Financial Reporting. General direction, guidance and support are provided by the Director and the AVP. Other management positions in the department and the Student Accounts area also provide support in specified areas of work assignment.
Additionally, external auditors review the work and provide input and or correction when needed.
The AVP, the Director, the Business Office Management team as well as the Director & Assoc. Director of Student Accounts meet regularly to evaluate progress, discuss problems and review the quality of work for completeness and accuracy and to plan future activities.
EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:
Directly manages 1-2 General Accounting Accountants and may indirectly manage other accounting staff in the Director's absence.
Hires, evaluates, manages workflow and workload, provides training, cross-training, and external training recommendations, and other staffing oversight responsibilities.
Provides backup coverage for staff short-term vacancies and absences.
Reviews and approves numerous GL reconciliations prepared by accounting staff; ensures all related transactions are accurately reflected in Banner; provides guidance and problem resolution.
Reconciliation areas include: accounts related to student revenues; financial aid and payments (excluding Federal financial aid) collected through TMS, TouchNet and various cashiering sessions; student health insurance, deposits and related vendor payments; miscellaneous revenue recognition, due to/from Framingham State University Foundation (FSUF); bank, petty cash and cash advance accounts; various clearing asset and liability accounts.
Ensures adherence to monthly, quarterly and annual closing deadlines established by Director and AVP.
Provides guidance and problem resolution related to various accounting functions performed by accounting staff; ensures all related transactions are accurately reflected in Banner, MMARS, bank accounts, etc.
Manages logistics and relationships with FSU's bank services, merchant services, off-campus merchant services, electronic payment gateway, etc.
Implements new services, accounts, or system upgrades with these providers (e.g. off-campus merchant implementation, change in merchant services platform, etc.).
Develops procedures, audit schedules, training protocols and provides training for all petty cash accounts.
Liaison with the Student Accounts, Financial Aid (FA), and Admissions Offices regarding interactions between the Student Accounts and Student modules and the Finance module; Recommends enhancements, investigates and resolves problems, and implements required changes.
Works collaboratively with the SA and FA management to review and resolve all variances as identified through either the TGRRCON, non-federal financial aid analyses, nightly jobs, and/or other analyses / reconciliations.
Review and /or propose the creation of and / or modifications to all detail codes to ensure proper financial accounting and reporting.
Review and resolve any issues detected in the nightly finance & student jobs / reports.
Prepares complex or highly complicated account reconciliations and / or financial reports such as State Tuition Remittance, DHE HEIRS reporting, OSC HE-4 audit schedules, etc. in collaboration with or review by the Director.
Review and approve / prepare additional Accounting and Financial Reporting requirements as required, including but not limited to 1) assisting in the fiscal year opening and closing; manages the preparation, review and submission of data to the University's external audit firm and responds to follow up questions, 2) coordinates between the Business Office and the IT Department with respect to the design, implementation and improvement of administrative systems & procedures & related reports along with daily operations, 3) Evaluates, develops, recommends, and implements internal financial controls and methodologies utilized to ensure the financial integrity of the general ledger asset and liability accounts; develops and recommends policies and procedures; develops, implements, and oversees training materials / programs for both business office and university staff regarding same, and 4) Other duties as assigned.
Accountable for ensuring that affirmative action, equal opportunity, and diversity are integrally tied to all actions and decisions in areas of responsibility.
Bachelor's degree in Business Administration or related field
Minimum of five (5) years supervisory experience of three or more employees in accounting or business financial setting
Knowledge of University structures, principles, practices and procedures
Advanced proficiency in Microsoft applications such as Excel, Access, Word and Power Point
Experience in Higher Education Finance and Accounts Receivable Systems as well as payment gateway systems
Substitutions: education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed
This is a full-time, exempt, benefits-eligible position in the Association of Professional Administrators (APA) bargaining unit at the rank of Staff Associate. The salary range is $68,500 to $73,500.
Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.
Framingham State University is an equal opportunity/affirmative action employer.
Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.
For full consideration, application materials must be received by February 8, 2019.
Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.
Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or email@example.com.