Job Requisition Number: 25077. The Accounts Payable department has campus-wide responsibility for Accounts Payable support, reconciliation, analysis, and problem solving. Accounts Payable is responsible for providing systems, policies, procedures, and training to facilitate the processing of payables transactions including vendor invoices, T&E reimbursements, leases, wire transfers, student awards and refunds. Total annual disbursements are in excess of $1 billion.
Under the direction of the Accounts Payable Manager, the Accounts Payable Analyst assists in the processing and servicing of a variety of operational, personnel, and financial transactions and services. Includes cashiering, payroll, accounts receivable, accounts payable, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting.
This position requires an experienced financial service professional, with a thorough understanding of financial processes and procedures, who must exercise good judgment in resolving issues regarding payment transactions via wire transfer, electronic funds transfer, and paper check.
•Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and tax implications and compliance with external regulations and internal policies. Initiates wire payments through Bank of America for foreign currency transactions or for payments to vendors in foreign countries who do not accept checks. Confirms that payee has no sanctions or restrictions, determines that required foreign bank account and routing information is correct, and enters transaction accurately in BofA system. •Under general supervision, researches and gathers information from a variety of sources; prepares and summarize information and reports relative to new services, regulatory compliance issues and/or vendor selection and support activities. Responsible for accurate Electronic Funds Transfer (EFT) setup and maintenance. Also responsible for researching and correcting EFT transactions returned by the receiving banks due to incorrect account numbers or closed accounts as well as processing stop payments. •Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc., for management review and decision-making. •Assists with ensuring that financial processing functions which may include Accounts Payable, Accounts Receivable, Cashiering and Collections are performed with accuracy, and that daily operations run smoothly. Selects and processes daily Pay Cycle which creates electronic payments and paper Accounts Payable checks for payments owed to vendors, faculty, staff, and students. Ensures that payments are accurate and timely, initiates required approvals for payments over $100K, confirms that required backup is included with each check, and ensures that checks are addressed correctly for US Mail delivery and/or routed correctly for campus delivery. •Functions as a resource to support staff on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns. •Delivers quality customer service to various constituencies to include internal department clients and external vendors.•Accounting/Analytical – General accounting and/or accounts payable knowledge; ability to analyze fiscal data, summarize information and present it in a logical format. •University Procedures -- Working knowledge of campus financial processes, policies and procedures. •Information Systems – Proficiency working with computer and information management systems, including PeopleSoft financial applications, BearBuy procurement system, the Microsoft Office suite of software, and familiarity with corporate online banking systems. •Problem Solving – Strong problem solving skills, attention to detail, critical thinking, and ability to work with a high degree of accuracy. •Interpersonal – Good interpersonal skills to work with diverse groups; coaching and mentoring skills to train support staff; ability to work under pressure of deadlines and multitask in an environment of changing priorities. •Communication and Customer Service – Effective oral and written communication skills; ability to clearly explain disbursements issues to a diverse campus community in a manner that is easily understood; strong customer service focus. •Bachelors degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.