Under the general supervision of the Associate Director of Financial Aid, the Financial Aid Administrative Analyst works closely with the university technical support staff to coordinate, organize and perform a variety of administrative and technical duties in support of the day-to-day operations of the Financial Aid Office. The Financial Aid Administrative Analyst performs a variety of functions of a responsible and moderately complex nature requiring a working knowledge of the following: the California Education Code regulations; CSU Executive Orders; CSU test regulations; California State University, Monterey Bay Academic Senate policies; financial aid policies and procedures; and student information system procedures.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Systematizes and facilitates the timely execution of a variety of data exchange processes including, but not limited to, electronic receipt and transmittal of application information and corrections with Department of Education and California Student Aid Commission, loan data transmittals and electronic payment reporting for a variety of financial aid programs including but not limited to Pell, SUG, FSEOG, CalGrant, MiddleClass Scholarship, scholarships and housing grants.
Responsible for trouble shooting and reconciling of the Federal Direct Loan and Pell Grant records. Assists with annual reporting requirements on behalf of the university as it relates to student financial aid.
Assists with the administrative functions of CMS for annual set-up, job streams, data exchanges, interfaces, communication modules and processing and awarding of student financial aid
Responds to the technical needs of the financial aid office staff and provides technical support and training for a variety of software programs used to administer student financial aid.
Attends trainings and workshops to remain knowledgeable on changes, modifications, or revisions to financial aid software as needed. Documents policy and procedures as it relates to software use and workflow.
Assists the Associate Director of Financial Aid in the conversion to PeopleSoft or other software or updates
Keeps informed of applicable policies, procedures and regulations that affect the Vice President for Administration & Finance and Student Affairs & Enrollment Services and assisting staff in those areas as needed.
Performs other duties and special projects as assigned.
Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Special Conditions of Employment:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
Compensation and Benefits:
Anticipated hiring salary in the low $4,000’s/month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R09. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
How to Apply:
TENTATIVERECRUITMENTTIMELINE: Week of May 21 Skype/Zoom Interview Week of May 28 Campus Interview
For full consideration, submit the required documents by the priority screen date. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
Quick Link for Job Posting: 4196
Internal Number: 4196
About California State University, Monterey Bay
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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