The Accounting/Financial Specialist partners with the Chief Executive Officer (CEO) and Board Treasurer on financial planning and budgeting activities. Additionally, assists in the design, implementation, and documentation of policies and procedures that meet the needs of internal and external customers and investigates opportunities for improving and further automating existing accounting, budgeting and recording systems, and recommends improvements to current financial strategies of the Association, its non-profit and Political Action Committee (PAC).
Inputs all necessary data and prepares accounting-related reports and analysis for presentation to the CEO, Executive Committee and Board of Directors. Serves as liaison with the audit firm. Supports the Board Chair or designee with the activities of the Finance & Audit Committee. Provides reporting and data to the CEO, Board Treasurer and/or designee to keep them apprised of financial results and trends in all areas. Provides strong customer support and guidance to both internal and external customers to help achieve the goals of the organizations. Maintains strong internal controls and adherence to GAAP Accounting Principles. Actively strives for improvements in processes to increase effectiveness of the Association.
Candidate must have extensive knowledge of generally accepted accounting principles and practices as they relate to non-profit organizations, cash flow projections, and financial analysis as well as a strong understanding and working knowledge of computer accounting systems (QuickBooks), CRMs and Microsoft Office Suite.
Manage implementation, enhancement and maintenance of financial information systems.
Manage necessary government reporting, including 1099’s and 990.
Manage cash reserves and short term cash needs.
Create reports as needed and distribute monthly financial statements on a timely basis.
Help develop, maintain, and communicate financial policies, systems, and procedures to ensure the accurate processing of financial transactions.
Perform complex accounting or credit and collections work; ensure accurate processing of all credit card payments from all sources; including reconciliation of batches.
Reconcile at month-end between the accounting system and the database.
Import and post batches from the database into the accounting system and reconcile revenues.
Maintain and perform the electronic transaction processes, reconcile batches, and deal with technical issues with credit card transactions or database issues.
Serve as primary point of contact with Autorize.net.
Monitor and review event budgets and prepare reports.
Research and resolve all staff and member inquiries related to payments or financial activity. Oversee annual financial audit, general ledger maintenance, and recording of financial transactions.
Support registration procedures for conferences and events.
Serve as support with data management related to members’ financial and related records.
Provide support for development activities.
Monitor and purchase supplies and equipment as authorized by CEO.
Pay vendor invoices in a timely manner.
Monitor debt levels and compliance with debt covenants.
Issue invoices to customers.
Ensure that receivables are collected promptly.
Record cash receipts and make bank deposits.
Conduct a monthly reconciliation of every bank account.
Conduct periodic reconciliations of all accounts to ensure their accuracy.
Provide information to the external accountant who creates the company’s financial statements.
Maintain an orderly accounting filing system.
Calculate variances from the budget and report significant issues to CEO.
Comply with local, state, and federal government reporting requirements.
Monitor and comply with federal, state and local regulatory filing and certification requirements.
Process onboarding of employees and adjustments of payroll in a timely manner.
Provide clerical and administrative support to management as requested.